Refining Order To Cash Solutions Through Deductions Management Best Practices
DEDUCTIONS MANAGEMENT BEST PRACTICE
As executives in finance evaluate Order to Cash Solutions, their choices can have significant impact on the bottom line. In essence, companies must ensure that their solutions can process those Payments and Collections, manage their Credit and Risk, and still remain within the confines of current best practices. No small task!
Fortunately, the best practices for deductions management can provide valuable insights into how to perfect the Order to Cash process. Here is guide on how deductions management best practices can help an executive maximize the impact of their Order to Cash solution.
Step 1: Analyze deduction trends
The first step in deductions management is to analyze recent deductions and identify key trends. comprehensive list should be generated to help paint the true picture. Several questions should be asked: Are there particular customers or products that are driving most of the deductions? Are there certain reasons for deductions that appear more often? How does the amount for deductions compare with the overall invoicing?
Step 2: Create contingency rules
Once the deduction trends have been analyzed, then it is possible to create contingency rules. While attempting to understand the data at hand, executives must also anticipate future deductions. No deductions should be overlooked, so executive should prepare in advance. Contingency rules should address questions such as, ?What would happen if there is dispute over an invoice?? or ?What if there is an increase in the cost of goods??
Step 3: Strengthen internal controls
An executive must ensure that their Order to Cash solutions have strong internal controls. This does not only mean having robust software, it also means developing proper policies to ensure compliance and compliance verification. Termination of voucher processes, authorization requirements, and unit-level sign offs should be implemented, and then monitored accordingly.
Step 4: Automate processes
Finally, automation of processes should be implemented. Many Order to Cash solutions feature deductions management portal, which allows companies to efficiently process their deductions. Not only can deductions be uploaded quickly and easily, they can also be tracked more efficiently. Furthermore, integrating different systems together allows companies the ability to avoid manual entry errors, and have data points that could be used to create analytics for further insights.
Conclusion
By following the above guide, companies can add specific value to their Order to Cash Solutions. Ultimately, having the ability to process and manage deductions can lead to better costs management, faster resolution of disputes, enhanced customer satisfaction, and stronger decision-making capabilities.
