Implementing A Cloud Based Procurement Solution: A Step-By-Step Guide
Cloud Based Procurement Solution
The first step in cloud based procurement project is to undertake scoping and evaluation. This is primary assessment based on business objectives that should be completed to determine if the solution is viable. The scope should provide the following: clear definition of the business need or objective, anticipated outcomes, full array of tasks required to deploy, management needs, and process or technology requirements to suit the organizations needs.
Step 2: Business Process Mapping Business process mapping is important for understanding the existing procurement processes and how to best configure them for the cloud based solution. This can identify processes which may be automated or require more manual involvement, and provide visibility when it comes to potential expense savings.
Step 3: Softwareselection Softwareselection entails choosing the best possible cloud based solution that meets the specific criteria of the business. This is an interactive process which involves researching the product characteristics, costs, and capabilities. Customization of procurement solutions is typically possible to meet the organizations unique needs.
Step 4: System/Softwaresetup and Training The system/Softwaresetup and training process involves the installation and configuration of the software as well as the implementation of the business process mapping. This process should also include providing support and guidance to the relevant personnel so they understand the usability of the software, and how to best utilize the system and its features to ensure operational success.
Step 5: Testing and Evaluation Testing and evaluation typically follows the setup and training process to ensure the system is functioning properly, and the business is garnering the desired results.
Conclusion
Adopting cloud based procurement solution can be beneficial investment for any organization looking to improve efficiency and leverage technology to increase accuracy and accuracy. While implementing such solution requires dedicated resources and expertise, following prudent step-by-step process can ensure successful outcome. The five steps outlined above are the essential elements to successfully deploying cloud based solution.
