Towards An Efficient Accounts Receivables Solution
ACCOUNTS RECEIVABLES SOLUTION
Organizations of all sizes, particularly those engaged in business-to-businessesales, need an efficient accounts receivables solution to ensure optimal cash flow, confirm accurate invoices, enable payment submission, and track sales performance. The traditional manual process of accounts receivable is resource-intensive, prone to errors, and time-consuming, making them an inadequate accounting solution for the current market. However, modernization of this process, in the form of an Order to Cash Solution, may suffice to meet the organizational requirements.
Identifying the Need of an Order to Cash Solution
The accounts receivables process begins at the point of sale or sale order and manage the outstanding invoices until they are paid. In this, the invoice is sent to the customer and is required to be coordinated up to the point of payment to ensure accounts receivable cycles are in order. With manual accounting process, this can take weeks or even months when manually reviewed and processed, which can lead to late payment and poor cash flow.
Furthermore, the manual process requires review and data entry for each transaction which makes it inefficient, time-consuming, and open to mistakes, leading to inaccurate records. This is where an Order to Cash Solution comes in.
Advantages of an Order to Cash Solution
An Order to Cash Solution captures and maintains all invoice data in one electronic record, eliminating errors and increasing speed, accuracy, and visibility throughout the process. Furthermore, an Order to Cash Solution assists organizations by providing the opportunity to customize payment terms and the specific timeline that suits the organizational needs. Additionally, it improves customer satisfaction by ensuring an expeditious and secure payment process.
Using an Order to Cash Solution
When adopting an Order to Cash Solution, the initial step is to set up framework. The framework should consider accepted payment methods, taxes, and credits, as well as compliance regulations and customer preferences. Furthermore, account regulations required to be in place should be reviewed. Lastly, the structure of the accounts receivable process should be established to initiate an Order to Cash Solution.
Once the framework is setup, the Order to Cash Solution should be integrated with the existing system. This will be accompanied by the training of the workforce to ensure efficient and accurate outcomes. An Order to Cash Solution should also be linked to the organizations existing payment gateway to reduce the risk of manual entry. Furthermore, automation should be employed for standard invoices such as recurring invoices and customers with standard payment terms.
During the course of the Order to Cash Solution being in effect, collection efficiency should be monitored. The solution should also be updated, as needed, to ensure it is running according to plan, minimizing manual intervention and enhancing data accuracy.
Conclusion
Organizations need basic accounting tools to effectively manage accounts receivable processes, maximize cash flow and maintain complete visibility of incoming and outgoing transactions. An Order to Cash Solution can help in achieving the goal by integrating the accounts receivable processes including invoicing, payment and collection, offering visibility into the vital features required for efficient transaction management. Adopting and maintaining an Order to Cash Solution ensures that the accounts receivable process is optimally managed to achieve better financial outcomes.
