Utilizing An Order To Cash Solution For Cash APplications
WHAT IS A CASH APPLICATION
An order to cash software typically comes with an interface that is especially user-friendly and intuitive. In order to make the most of this feature and ensure efficient navigation, the executive ought to familiarize themselves with the user interface in order to quickly locate the controls and data structures they will need.
Step 2: Consolidate TransactionsOnce familiar with the system, each open transaction can then be identified and placed in consolidated view for easier navigation and tracking. Doing this will help the executive find all pertinent information regarding transactions with little time or effort.
Step 3: Analyze and Assign Open TransactionsUpon consolidating the transactions, an executive then ought to review each open transaction and determine which accounts should receive payment and the nature of the transaction? i.e. charge or payment. This information should be recorded in the system for further reference when mapping payments to receivables.
Step 4: Load Transaction DetailsThe next step is to set up the customer information into the system. This includes details such as name, contact information, type of customer, type of payment, currency, arrival date of funds etc.
Step 5: Match Payments to ReceivablesThe executive must then use the information gathered in the preceding steps to match payments to customer numbers and receivables. Depending on the order to cash software in use, this may either be done manually or automated through the system.
Step 6: Monitor the ProcessMonitoring the progress of the process is an important part of the job. An executive can do this by keeping an eye on how quickly payments are being allocated and any discrepancies or errors in entering data.
Step 7: Reports and ReconciliationsFinally, the executive ought to generate reports at regular intervals and carry out reconciliations at predetermined periods. This will help assess the accuracy of the data entered and enable identification and rectification of errors, if any.
In conclusion, an order to cash software is powerful tool for cash application and managing the order-to-cash process. By following the steps outlined in this article and familiarizing oneself with the user interface, an executive can ensure they make the best use of such solution and reduce the potential for errors when dealing with customer payments.
